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IDEX Shipping Coordinator in Rutherford, New Jersey

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses ( around the globe, chances are, we have something special for you.


The Shipping Coordinator will be responsible for managing daily shipping and distribution activities. You will be the one to ensure complete orders are shipped and delivered in a timely manner. A successful shipping coordinator is analytical, well-organized and excels in communication. They must be comfortable with paperwork and information systems and have great knowledge of shipping and receiving procedures. The goal is to ensure that the shipping processes are running smoothly and effectively.


  • Process shipment documentation and inspect completed orders.

  • Plan and maintain weekly shipping schedule to ensure on-time pick and delivery of customer products.

  • Build and maintain professional relationships with relevant internal and external stakeholders (such as warehouse workers, vendors, purchasing managers, suppliers etc.)

  • Utilize JD Edwards ERP system to enter and track information.

  • Coordinate with broker on international shipments.

  • Act as a liaison between management, carriers, and customers.

  • Generate paperwork packages for internal use Ensure timely and cost-effective shipment methods.

  • Evaluate carrier performance and resolving issues with orders and logistics.

  • Negotiate the price of shipment transportation with carriers. Identify shipping issues and implement solutions in a timely manner.

  • Create and present reports for upper management.

  • Additional projects and duties as necessary.


  • None

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Strong customer-service focus with pleasant and professional telephone manner

  • Detail oriented

  • Well developed organizational and time management skills

  • Demonstrates ability to be a team player by actively participating in assigned teams as well as inter-company, cross-functional and/or special committees

  • Demonstrates communications skills necessary to effectively interact with coworkers and outside contacts

  • Working knowledge of ERP systems and MS Office


  • High School Diploma or equivalency exam required.

  • 2 + years experience in a shipping coordinator of similar position within a Manufacturing environment.

  • Knowledge of logistics, operations, and shipping procedures and documents

PHYSICAL DEMANDS: The physical demands described here are represented of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing duties of the job, employee is required to move around and be still; use hands to handle objects, tools, or controls; reach with hands and arms; talk and hear.

  • Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Noise level is minimal with intervals of spikes.

  • Office working environment with occasional visits to the factory floor.

  • Required to wear safety glasses and utilize other safety equipment as required while present on shop floor.

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

IDEX is an Equal Opportunity Employer and Affirmative Action Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws (Minorities/Females/Protected Veterans/Disabled).

Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact our Talent Acquisition Team at for assistance with an accommodation. These contact tools may be used only by individuals with a disability for accommodation requests. Do not inquire as to the status of an application.

Job Family: Operations

Business Unit: Airtech

Job Segment: Airtech