IDEX Accounting Clerk in Rochester, New York
If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.
With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses (https://www.idexcorp.com/our-businesses/business-segments/) around the globe, chances are, we have something special for you.
SUMMARY OF JOB RESPONSIBILITIES:
The Accounting Clerk will be the primary owner of the cash application process. The Clerk will identify inefficiencies in the current process and implement best practices for cash applications by utilizing banking information and reporting, strong propensity for data management while leveraging technology and IT resources. Additional responsibilities include accurately and promptly processing invoices, vendor discounts, and debit memos. Other tasks include storing A/P invoices in Docuware, processing weekly accounts payable check runs, and preparing monthly reports.
DUTIES AND RESPONSIBILITIES:
Enters cash receipts into the system, researches and corrects discrepancies, and ensures accurate and timely entry of all cash receipts.
Responsible for developing and executing A/R procedures to optimize cash collections and applications in line with organizational goals.
Ensures timely collection of balances through collection efforts including emailing/calling customers as well as performing in- portal invoicing
Leads the tactical departmental initiatives to improve, automate, and simplify current cash application and reporting processes to maximize their efficiency and effectiveness.
Prepare accurate and timely financial reports in order to measure the effectiveness of A/R management and follow-up.
Assists Accounting Manager with special projects and analysis as assigned
Enters payables into the system, researches and corrects discrepancies, and ensures timely payment
Maintain an organized filing system of all accounts payable vendor documents, while adhering to all record retention policies and procedures.
Reconciles certain General Ledger accounts
Ensures integrity of Accounts Payable data
Work directly with vendors to resolve payment issues.
Work with Purchasing and Receiving to resolve issues, variances, and discrepancies.
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
Problem solving: The individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
Interpersonal Skills: The individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
Relationships with Others: The individual works effectively and relates well with others Including superiors, colleagues, and individuals inside and outside the Company. The employee exhibits a professional manner in dealing with others and works, to maintain constructive working relationships.
Communication and Contact: The individual communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company. The individual uses effective communication for interface with customers.
Planning/organizing: The individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
Quality control: The individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
KEY COMPETENCIES (Continued):
Adaptability: The individual adapts to changes in the work environment, rotates into other functions as needed, manages competing demands, and is able to deal with frequent change, delays, or unexpected events.
Dependability: The individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
Safety and security: The individual actively promotes and personally observes all safety procedures. The individual complies with Environmental, Safety, and Hazardous Communications requirements.
KNOWLEDGE, SKILLS AND REQUIRED ABILITIES:
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Demonstrate computer experience with ERP system, word-processing, spreadsheets, database, and accounting software
Demonstrate and practice a detail-oriented approach to work
Self-starter, can identify gaps in processes and remediate with limited assistance
Consistently operates at the highest level of integrity and is never willing to compromise with regards to ethical standards.
The ability to take initiative, a sense of ownership and follow through is essential to the health of the organization
Able to handle high-volume workload in a fast-paced environment
Maintain confidentiality with company financial information and records
Able to conduct research and use critical thinking to resolve problems with accounts payable/receivable system, invoices, and cash receipts.
EDUCATION AND EXPERIENCE:
2 years of experience in Accounts Receivable/Payable positions preferred.
Minimum of 12 hours in accounting courses and willingness to pursue Associates/Bachelor’s degree in Accounting or a related field.
Prior experience in credit and collections in a business-to-business environment.
Excellent computer and technological skills, including high proficiency in Microsoft Office Applications preferred.
Proven success in collection efforts in a firm and professional manner despite any adversarial confrontations that may arise in the process.
Demonstrated experience in process improvements and automation of systems.
Working knowledge of JDE & Collection Modules preferred.
Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?
IDEX is an Equal Opportunity Employer and Affirmative Action Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws (Minorities/Females/Protected Veterans/Disabled).
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