If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses (https://www.idexcorp.com/our-businesses/business-segments/) around the globe, chances are, we have something special for you.

This position has become available due to expansion and relocation of UK business, initially this will be a remote position with some travel required for training. Following the opening of the business unit this role will be required to work on site full time in the West Yorkshire area.

The duties of the Office Manager will include providing office support to both employees and customers, keeping company data updated and interacting with clients to build good relationships.

Other duties and responsibilities of Office Manager may include:

• Answering phone calls, taking messages and connecting calls to proper departments

• Following up on clients’ business communications, ordering and billing and tracking the organisation’s expenditure

• Ensure compliance with customs regulations, track shipments, handle documentation, and coordinate with internal departments and external stakeholders to facilitate smooth import and export operations

• Invoicing clients, collecting company data and negotiating agreements with internal and external stakeholders

• Educating clients about company products and services and how to make a purchase

• Communicating with clients through emails and building positive relationships with them

• Making employee travel arrangements and helping with minor technical issues

• Preparing documents through editing, printing and binding

• Preparing plans to help streamline and improve business operations

• Communicating with relevant suppliers to process invoicing or payment queries

• Attaching the correct documentation to invoices and reconciling purchase orders to invoices received

• Posting invoices and credit notes and ensuring they’re coded correctly in the system

• Preparing monthly supplier statement reconciliations

• Dealing with external and internal queries by phone and email

• Ensuring that all accounts payable activities comply with relevant financial policies and procedures

• Investigating and resolving outstanding creditor items

Skills, knowledge, and experience

• Proven verbal and written communication skills and the ability to prepare reports and budgets

• Excellent filing and sorting skills and the ability to manage business correspondence

• Excellent bookkeeping skills and proficiency with relevant computer software

• Rapid data entry, attention to details and good editing skills

• Ability to operate office gadgets such as printers and copiers

• Excellent people and customer service skills

• Good research skills, data analysis and the ability to translate complex data into a simple format

• Knowledge of Import and export procedures within the European Union

Salary and benefits

• Salary: £30,000-£35,000

• Benefits: Private medical, Health cash plan, 25 days annual leave plus bank holidays, Flexi time policy

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

Job Family: Administrative

Business Unit: iPEK